Version December 1st 2017

Rules and regulations

1.  Definitions

1.1.1       ‘SensUs’, ‘SensUs 2018’ and the ‘SensUs competition’ are defined as the SensUs project as a whole.

1.1.2       The ‘SensUs organization’ is defined as the group of students who are responsible for the organization of the SensUs competition. The organization can be contacted through email at  contact@sensus.org.

1.1.3       A ‘SensUs team’ or ‘team’ is defined as a group of students who participate in the SensUs competition.

1.2.1       The ‘SensUs week’ is defined as the week of the SensUs competition when the teams will be in Eindhoven, the Netherlands, namely the period September 5-9, 2018.

1.2.2       The ‘SensUs contest’, ‘SensUs event’ and ‘contest event’ are defined as the SensUs days which take place in the Netherlands, on September 7-8, 2018

1.3            A team ‘supervisor’ is defined as a university professor (full, associate, or assistant) who has sole educational end responsibility for the activities of a SensUs team.

1.4            A team ‘coach’ is defined as a person with a coaching or guiding role towards the team.

1.5            The ‘SensUs website’ is defined as the main website of SensUs: www.sensus.org

1.6            The ‘Team Page’ is the medium that will be used to provide and collect information. This is a folder in Google Drive, to which all team members will have access to.

 

2.  Team composition

2.1      For the participating teams, a maximum size of 15 students is allowed. It is strongly recommended to have at least 8 students in a team.

2.2.1       Students can participate in a team when they are enrolled in a Bachelor’s or Master’s program during the SensUs competition.

2.2.2       Students who are enrolled in a Master’s program cannot participate in SensUs 2018 if they graduate before June 1st, 2018.

2.2.3       PhD students cannot participate in a team, with one exception: PhD students can participate in a team if they are enrolled in a PhD program and obtained the Bachelor's degree no more than 12 months previously to the SensUs contest event.

2.2.4       Students who have participated in previous editions of SensUs are allowed to participate in the SensUs competition 2018, provided that they meet the requirements mentioned above.

2.3            For each university team, a university professor (as defined in 1.1.2) acts as the supervisor. The supervisor is responsible for the formation, supervision and guidance of the participating team. Note: It is advised that professors involve an additional staff member in the guidance of the team (e.g. another professor, a postdoc, or a PhD student).

2.4            In each participating team, one student acts as the contact person towards the SensUs organization.

2.5.1       By joining a team, every team member consents with being shown on the SensUs website. This includes names, surnames and pictures.

2.5.2       In case a team member would like to object to being shown on the website, the person himself/herself is responsible to communicate this to the organization.

2.6.1       Each team chooses a team name. This name will be used to represent the team in public, e.g. on the SensUs website and during the contest event.

2.6.2       Team names need to be proposed to and accepted by the SensUs organization.

2.6.3       The proposed team name can be rejected if there is not sufficient distinction between the names of different teams.

2.6.4       The proposed team name can be rejected if the SensUs organization deems the name to be in conflict with the vision and mission of the SensUs competition.

2.6.5       The proposed team name is not allowed to directly refer to a non-academic sponsor. However, it is allowed to make an indirect reference to a non-academic sponsor.

2.6.6       The final judgement about the proposed team name is at the discretion of the SensUs organization.

 

3.  The contest event

3.1      During the SensUs competition, every team designs and builds a prototype biosensor system for the measurement of a given biomarker in a given matrix. Further information about the biomarker and matrix can be found in the Information Package and the Contest Document.

3.2            The contest event includes the testing of biosensor prototypes (Testing Event) and presentations for a general audience (Public Event).

3.3            During the contest event, teams will be judged on data produced during the testing event, supporting information, posters and presentations. In this judgement, several aspects will be taken into account. The different aspects are described superficially in the Information Package and in more detail in the Contest Document.

3.4            At the end of the contest event, the jury will confer awards. The different awards are described superficially in the Information Package and in more detail in the Contest Document.

3.5            The jury is composed by the SensUs organization with the intention of creating a judgement with representation of different stakeholders, e.g. university professors, representatives from companies and healthcare representatives.

3.6            The teams should provide information to the jury in a transparent and truthful manner. Fraudulent or misleading behavior can lead to disqualification of the team. This is at the discretion of the jury and the SensUs organization.

3.7            Travelling to and from the Netherlands should be arranged and paid for by the participating teams themselves. The SensUs organization arranges a stay for the teams during the contest event.

 

4.  Safety

4.1 The participating teams are required to follow all safety and insurance rules of their institution and their respective countries. Failure to do so can result in disqualification from the competition at the discretion of the SensUs organization.

4.2            For every team, the supervisor ensures that the team members follow all required safety trainings and are covered by insurances necessary for their SensUs work.

4.3            Teams are required to minimize the use of harmful chemicals.

4.4            Teams are required to build their prototype biosensor system in such a way that the device is able to function outside a laboratory environment. All equipment must be able to function safely in a public setting.

4.5            Every team must inform the SensUs organization about potential safety risks of their biosensor system. This information must be provided to the SensUs organization no later than six weeks before the contest event.

4.6            During the stay in the Netherlands for the SensUs event, teams are required to follow all safety rules set by the SensUs organization and the location of the Testing and Public event.

 

5.  Intellectual property

5.1         The Testing event and the Public event occur in the public domain. Therefore, demonstrations and presentations of the biosensors occur in the public domain.

5.2.1       If a participating team or its university wants to secure patent rights, it is their responsibility to do so before the contest event.

5.2.2       The SensUs organization is not involved in the securement of patent rights and does not cover any IP-related costs of the teams.

 

6.  Deadlines, changes, cancellation

6.1            The SensUs organization reserves the right to impose consequences onto a team when it misses a deadline or it fails to follow the rules.

6.2            The SensUs organization reserves the right to cancel or change the contest event in case of circumstances that strongly affect the competition.

6.3            The Rules and Regulations may be subject to change at the discretion of the SensUs organization. The participating teams will be informed about these changes. The latest version of the Rules and Regulations is available on the SensUs website.

 

7.  Responsibility

7.1            The SensUs organization is not responsible for any loss or damage. This includes but is not limited to: chemicals, the biosensor systems, posters and banners.

7.2           Team members are responsible for their own belongings during their stay in the Netherlands.

 

8.  Use of SensUs Identity

8.1            Please contact the SensUs Organization for the use of any component of the SensUs identity. This includes but is not limited to:

        ·        The SensUs logo

        ·        Photos or video recordings of the event

        ·        Logos and images of participating sponsors

 

 

 

Fotografie Bart van Overbeeke - www.bvof.nl